Christ's Foundry United Methodist Mission: Mission Administrator

Date Posted: 4/19/2024

Job Description

Office Administration:

Provide hospitality to all who enter the church during office hours and connect both members and visitors to resources as necessary, including maintaining a clean office/welcome space
Communicate with staff on congregational needs such as pastoral care or new visitors
Maintain church membership rolls and attendance sheets including baptisms, baptism and membership certificates, and other important documentation and files.
Provide coordination for the Finance Team & communicate with church accountant
Other office administration duties as assigned by the pastor or deemed needed by program staff.

Assets Administrator and Ministry Support:

Recruit, equip, and deploy disciples for cleaning, maintaining, decorating, and improving the facilities and property of CF (office equipment and supplies, trash, landscaping, closets and storage, lights, van, equipment, Romero House, parking lot, office hours, etc.)
Supervise the paid custodial assistant
Assist in the maintenance and organization of ministry supplies and facility needs, including materials for children, youth, and adult classes.
Works with the Finance Team and the accountant of the church in the processing of pledges, tithes and offerings, and deposits of offerings and assists with the accounting of the church.
Oversee and coordinate all building and equipment use (church events, outside groups, building rentals, weddings, quinceañeras, and all programming such as meetings, life groups, Project Transformation, music classes, nursery, kitchen disciples each Sunday morning, 9934 Webb Chapel, etc.) and ensure proper care and policies are followed for reservations, payments, usage, set-up, cleaning, etc.
Serve as the liaison between users of the facility and the church as an entity with a focus on customer service.
Ensure the security of the building, including the appropriate use of locks, alarms, and access.
Maintain the facility, and especially the office, in an orderly and hospitable manner.
Other asset administration and ministry support duties as assigned by the pastor or deemed needed by program staff.

Communications:

Answer phone calls and email messages & communicate with appropriate persons.
Assist ministry areas in producing fliers, brochures, signs, and promotional items. These include but are not limited to the signs on doors and in restrooms as well as maintain the information center located in the lobby of the mission.
Create and print weekly bulletins
Maintain fresh messages on external, digital message board

Proven success and experience in servant leadership
Must be bilingual (English & Spanish) & bicultural (experience working in communities with groups of people diverse in culture, ethnicity, religious/socioeconomic backgrounds)
Must be highly organized and have strong communication skills
Experience in organizing, inspiring, supporting, and encouraging volunteers
Competency in e-mail, social media, Microsoft Office and Quickbooks
Experience in coordinating numerous activities and comfort in multi-tasking
Desire to learn and to receive and apply feedback in order to continually grow and improve
Must be a team player who is comfortable working with a diverse staff
Must maintain open communication and close working relationship with the Pastor and staff

Job Location: Office hours at CF (shared office space). Weekly meeting with the Pastor and staff required.

Hours: Part-time, 20 hours per week with seasonal flexibility

Sundays: 10:30am-1:30pm (3 hours)
Monday-Thursday: daily office hours (16 hours)
Flex hours: 1 hour
The Mission is generally closed on Fridays
Saturdays have occasional events which have the opportunity for additional contract pay with persons renting the facility.

Compensation: This is an hourly position dependent on skills and experience with two weeks paid vacation and generous holiday schedule.

Email a resume to Pastor Amy Spaur at
Contact Email: [email protected]
Contact Phone: 214-704-6628

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