Trietsch Memorial UMC: Office Manager/Executive Assistant

Date Posted: 4/26/2024

Job Description

Bachelor’s degree or equivalent work experience
Notary Public, preferred
Proficient computer skills specifically in Microsoft Office, Fellowship One and Espace, preferred

Office Manager

Oversees all office responsibilities including intercompany mail, outgoing mail, phone calls, filing, scheduling, and copies.
Monitors and maintains all office supplies.
Assists in developing and overseeing the administration budget.
Supervises administrative staff to ensure they work productively to support their ministry areas.
Coordinates, equips, and supervises volunteer/staff coverage for the front desk and main office.
Ensures front desk administrator/volunteer has up to date schedule and group information.
Develops and implements office procedures to maximize communication and efficiency.
Coordinates with IT department on maintenance, rental, and purchase of office equipment.
Partners with HR to maintain office policies as necessary.
Assists operations, when necessary, with the scheduling of events and tracking work orders through facilities management software.
Assists in coordination of room setups/cleanup based on scheduled events.

Executive Assistant

Works directly with Senior Pastor to support daily routines and responsibilities.
Coordinates meetings, appointments, deadlines, and travel arrangements.
Fields, prioritizes, and directs calls/voicemails/emails to the appropriate area for action or handles personally, when appropriate.
Attends meetings, takes notes of discussion, and prepares minutes/summaries.
Initiates follow-up of any action items from meetings.
Handles printing, faxing, mailing, copying, and filing when requested.
Coordinates planning, details and execution of leadership and staff events, as needed.
Assists other Clergy and Director of Finance/Operations when necessary.
Completes additional duties as assigned by the Senior Pastor.

Physical Demands: Frequent: Sitting, Standing, Walking, Fine Manipulation, and Driving

Work Environment: Indoors

Email a resume to Becky Hornback, Director of Finance/Operations/HR, at
Contact Email: [email protected]
Contact Phone: 972-539-8547

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